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HORSTED KEYNES
PARISH COUNCIL
Minutes of the
Horsted Keynes Parish Council meeting held on Tuesday, 12th
February 2008 at 7.40 p.m. in the small Village Hall
Present:
Mrs.L.Mulcare, J.L.Brimfield, R.St.G.S.Clarke, Mrs.M.E.Elston,
C.A.C.Hersey, R.G.Pelling,
J.Rich, D.N.Robinson, R.C.Stewart,
P.M.Webster
In Attendance:
Mrs.O.M.Wales (Clerk)
1 member of the public
Meeting opened to
the public
178.
Apologies for Absence
County
Cllr.Mrs.M.Johnson, District Cllr. J.Temple-Smithson
179.
Declarations of Interest
Cllr.C.A.Hersey
advised that any comments he may make on any planning application on
tonight’s agenda, he reserved the right to alter his views on any
application should it come before the North Area Planning Committee on
which he may be asked to sit as a member following reading the Planning
Officer’s report and any verbal update the Planning Officer may provide.
180. Minutes
The Minutes of the
Horsted Keynes Parish Council meeting held on 8th January
2008 having been previously circulated were agreed and signed as a true
record
181. Matters
Arising
The Chairman wished
to record her apologies to the Clerk for not excluding the public when
the Clerk’s Appraisal/Review was discussed (Min.175.2)
Min.170/08 – Code of
Conduct Training – Cllr.Mrs.Webster encouraged Councillors to attend the
training on 21 February 2008
Min.176/08 – Used
batteries – The Post Office was too small to accommodate a box for used
batteries. Cllr.Brimfield would follow up the request for placing a box
at the Village Shop
182. District
Councillor’s Report
Cllr.Hersey reported
that the budget would be set later this month. There had been only one
issue raised on the recycling scheme, otherwise no adverse comments had
been received. Cllr.Hersey could be contacted if anyone required help
with any problems.
183.
Communications
MSDC – Core Strategy
Pre-Submission document – Closing date for responses 20 March 2008
MSDC – Code of
Conduct Training 21 February 2008 7.00 p.m. at Oaklands - Noted
Communities and
Local Government – Consultation on Orders and Regulations relating to
the Conduct of Local Authority Members in England – A few changes had
been noted
Central Mid Sussex County Local Committee – 13
February 2008
AirS – Project
Management – Billingshurst Village Hall – 10 00 am – 3.30 p.m. on 08.03.08
MSOPC – Meetings 13
February, 28 February,12 March 2008
AirS – Village of
the Year 2008 competition
West Sussex NHS
Primary Care Trust – ‘Have your say’ – Closing date for responses 25
February 2008
WSCC – Traffic Speed
– WSCC was not in a position to give priority to introducing any traffic
calming measures in Horsted Keynes. The Road Safety Team could be
contacted should consideration be given to the provision of SIDs
Sussex Police
(Haywards Heath Station) – Traffic Speed – Various measures that may
help reduce speeding vehicles had been put forward including ‘Operation
Crackdown’. Red road markings at the entrances to the village were
considered, also marking 30 mph on the road. When put to the vote this
was not agreed. Voting 2 for, 5 against. It was agreed to write to the
two Inspectors mentioned in the letter to seek further assistance. The
Chairman would contact the School to ascertain the outcome of enquiries concerning the employment of
‘Lollypop’ persons.
184. Planning
Cllr.Clarke reported
on Planning applications received and MSDC decisions. Further
discussions had taken place on the circulation of plans. Discussions
would be ongoing. Mr.Graham Bell. Architect had enquired regarding the
Parish Council’s views on a planning application. It was agreed that it
be made clear to Mr.Bell that the Parish Council is not the local
planning authority and is only consulted for any views. Should Mr.Bell
wish to send plans to the Parish Council, an informal view could be
indicated, which may not necessarily be the formal view when a Planning
Application was submitted from MSDC
185. Toilets,
Greens and Recreation Ground
The Chairman
reported on the TGR Committee meeting. Cllr.Hersey enquired if the
electrical inspection certificate met Public Liability requirements.
This would be double checked.
186. Highways
and Footpaths
186.1 Items requiring attention
– Many people had not used the diverted route when repairs were being
carried out in Keysford Lane but used the ‘Bluebell’ Route.
Consequently the road had deteriorated with many potholes
Lewes Road, numerous
potholes. Entrance to reservoir just past New Barn Farm, remove plastic
sheets.
186.2
Highways & Transport
Works Programme – Carriageway
dressing Keysford Lane – Park Lane to
Sugar Lane had been included
186.3 Fingerposts – A number
of fingerposts in the Parish were in a poor state of disrepair. WSCC to
be contacted to embark on a programme of refurbishment to a standard
befitting an AONB
187.
Administration and
General
187.1
Items for the P&P
– Broken glass in Play Area, Take note of anyone causing damage to The
Green
187.2
Parish Office Lease
– The Chairman had produced a draft Tenancy Agreement. Minor amendments
were agreed e.g. exclude maintenance of an area not used by the Parish
Council
187.3
Affordable Housing
– The survey questionnanire had been sent out at the end of January
(680). During the first week 137 had been returned. There had been
very little interest in the exhibition. It was hoped more interest
would be generated when sites had been identified
187.4
Review of Processes
– To ensure the Parish Council was acting as efficiently as possible a
review of procedures/processes was proposed. A small group –
Cllrs.Mrs.M.Elston, J.Rich and D.Robinson would put forward
recommendations for consideration
The use of the word ‘summons’ to meetings
was raised. According to the Local Council Administration book this was
correct. However a vote was called for. Voting 5 for, 5 against the
continuing use of the word ‘summons’. The Chairman used her casting
vote. The word ‘summons’ would continue to be used.
188.
Finance
188.1
Schedule of Receipts and
Payments as listed were agreed
and adopted
Cllr.Mrs.Webster requested details of
election costs and also requested that the rates on toilets be again
questioned
188.2
Maintenance Contracts
2008/9
Standing Orders were suspended
The following tenders for 1 April 2008 to 31 March 2009 were agreed:
Barcombe Landscapes Ltd – Recreation
Ground
To mow main field with gang mower, £43.00
per cut, 15 cuts p.a.
£645.00 p.a.
To mow surrounds, and children’s play
area, strimming, etc. £43.00 per cut. 15 cuts p.a. £645.00 p.a.
To trim hedges around playing field,
£230.00 per cut, 2 cuts p.a.
£460.00 p.a.
Foster Playscapes Ltd. – Play Area
Inspections
4 inspections per
annum
£ 32.00 per visit
Parish Office Cleaning
Helpful Hands had declined to quote
M.D.H.Gardening Services
To clean the Parish Office 4 times a
year
£ 15.00 per visit
D.J.Body
To mow the Village
Green
£160.00 per cut
To hedge cut – Lewes Road,
£50.00 per cut – As and when requested £ 50.00 per
cut
To hedge cut The Twitten
once per year, £45.00 per
cut £
45.00 per cut
188.3
Appointment of External
Auditor – To note the Audit
Commission proposed to appoint Mazars LLP auditor to Horsted Keynes
Parish Council for a five year period commencing with the 2007/8
accounts
189.
Reports
Common Land
– Cllrs. Robinson and Stewart reported that the matter had been
discussed and was continuing to be investigated
Parish Plan
was proceeding well
Seats on the Village Green
– Cllr.Pelling suggested that the seats on the Village Green should be
painted/refurbished. It was agreed that an estimated be obtained from
Mr.B.Williams
Chairman
– Cllr.Mrs.Mulcare informed the Council that she was planning to be away
for 2/3 months next year and that consideration should be given to the
appointment of a Chairman for the 2008/9 year. She also advised that
she would be relinquishing her appointment as Governor to the School.
190.
Date of next Meeting
11 March 2008 at 7.30 p.m. in the small Village Hall
Meeting closed 9.30 p.m.
……………………………………………….
…………………………………….
Chairman
Date
HORSTED KEYNES
PARISH COUNCIL
Receipts and
Payments
Period 04.01.08 –
06.02.08
Receipts
£
Bank
interest
370.97
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Payments
Albemarle Youth
Worker
250.00
Admin.expenses –
December
2007
403.17
H.M.Revenue &
Customs
266.95
MSDC – Election
costs
2007
71.00
Kent & Sussex FWAG
subscription
42.00
Southern Water –
Toilets
10.24
MSDC – Toilet
cleaning
1065.67
MSDC -Rates
2007
151.25
Glasdon U.K. Ltd.-
Bollards and
bands
307.76
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2568.04
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