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HORSTED KEYNES PARISH COUNCIL
Minutes of the Horsted Keynes Parish Council
Meeting held on Tuesday, 12th May 2009 at7.30 p.m. in the
small Village Hall
Present: Mrs.L.Mulcare (Chairman),
R..St.G.S.Clarke, Mrs.M.E.Elston, G.F.C.Griffiths,
C.A.C.Hersey, R.G.Pelling,
J.Rich, D.N.Robinson, R.C.Stewart, Mrs.P.M.Webster
In Attendance:J.Temple-Smithson (District
Councillor)
Mrs.O.M.Wales (Clerk)
Mrs.S.Le Marquer (Assistant
Clerk)
3 members of the public
The Chairman introduced Mrs.Sasha Le Marquer,
Assistant Clerk with effect from 26 May 2009)
Meeting opened to the public
Mrs.Elaine Seear informed the meeting that the
first meeting of the Freshfield Lane Brickworks Liaison Committee had
taken place. There was a new routing policy using Sloop Lane and
Treemans Road. However Sloop Lane was not being used and Treemans Road
was being monitored The first phase of woodland had been taken down and
concern was expressed should the second phase be taken down early.
Cllr.Hersey expressed concern over lorries using
Keysford Lane and Stonecross Lane. As previously advised times and
details of lorries causing problems should be recorded. Mrs.Seear would
approach Mr.A.Hardy in the first instance.
Mrs.Seear indicated that she would contribute
towards the maintenance of fingerposts.
61. Apologies for Absence
Cllr.J.L.Brimfield, County Cllr.Mrs.M.Johnson
62. Election of Chairman
Cllr.Mrs.L.Mulcare was elected Chairman for the
ensuing year
63. Declaration of Acceptance of Office
Cllr.Mrs.Mulcare signed the Declaration of
Acceptance of Office
64. Election of Vice Chairman
Cllr.J.L.Brimfield was elected Vice Chairman for
the ensuing year
65. Declarations of Interest
Cllr.C.A.C.Hersey's declaration of interest:
I wish to advise that with regard to any comment(s)
I may make on any planning application on tonight's agenda, I reserve
the right to alter my views on any application and submission should it
come before the North Area Planning Committee or the District Planning
Committee, following reading the Planning Officer's report, considering
any verbal update the Planning Officer may provide and taking into
account the views expressed by other members or members of the public at
that meeting
66. Allocation of areas of responsibilities
to Councillors and appointment of Committees
As per attached list
67. Payments of any subscriptions falling to
be paid annually
Subscriptions to the following were noted: Action
in rural Sussex, Data Protection, Farming and Wildlife Advisory Group,
Gatwick Area Conservation Campaign, Mid Sussex Association of Local
Councils Mid Sussex (South) CVS, Society of Local Council Clerks, Sussex
Association of Local Councils.
68. Deeds and Documents
A list of deeds and documents held by the Parish
Council was noted
69. Minutes
The Minutes of the Horsted Keynes Parish Council
meeting held on 14th April 2009 having been previously
circulated was agreed and signed as a true record subject to the
amendment of Lane to Land in Min.52.
70. Matters Arising
Bus Passes - It was noted that the Government was
reviewing the situation with the possibility of there being a reduction
in travelling distance.
71.County Councillors Report
Cllr.Mrs.Johnson had sent the following report:
I have been very disappointed in the outcome of the
months of waiting for the fingerpost policy document to come out. It
seems, that after all our hopes, that the maintenance of these rural
fingerposts is now to be left almost entirely to p.cs and community
groups, with very little help from he County Council and I fear that the
outcome will be that in some areas they are likely to disappear entirely
from the scene. A number of us have made representations about it and
our concern at the heavy extra expense which some parishes are likely to
incur if they wish to keep their fingerposts, but weve been firmly told
that with the highways budget under heavy pressure the CC must
concentrate it resources on road maintenance and safety issues.
Re the p.c.s discussion about parking in the
village, an email was forwarded to me by a rather roundabout route,
which indicates that there are going to be strong objections from
residents of Ashgrove Cottages if the parish council proceeds with any
intention of asking for yellow lines to be placed there. There is also
strong objection that there does not appear to have been any
consultation with residents on this. I gather this has come about from
reading the item in the P&P. This may already have reached you, but I
thought your members might wish to be forewarned.
72. District Councillors Reports
Cllr.Hersey reported that it was now the end of the
Council year. Concern had been expressed over the ownership of a path (Wyatts
Lane) which the District Council was investigating.
Cllr.Temple-Smithson had nothing further to add.
73. Communications
List of correspondence received to 08.05.09
attached
74. Planning
Cllr.Clarke reported on planning applications and
MSDC decisions received copy Planning Minutes on file
75. Toilets, Greens and Recreation Ground
The Chairman reported on Toilets, Greens and
Recreation Ground matters copy TGR Minutes on file. In view of the
Health and Safety aspect the Council agreed to suspend Standing Orders
and accepted the quotation of £450 from W.T.Dye to repair the pavilion
roof.
The following requests to use the Village Green
were agreed subject to all necessary licences and insurances being in
place
13 June 2009 Cahagnes Society Horse Racing on the
Green
19 June 2009 Clive Spencer Fun Run
13 July 2009 - Action for Children Walk Tent to
be pitched on the Green
11 July 2009 - Friends of St.Giles Party in the
Park (Recreation Ground)
76. Highways and Footpaths
Items requiring attention Church Lane Holes in
road down the hill.
It was noted that the public rights of way routine
maintenance had taken place.
380 metres vegetation clearance, 15 new waymarkers,
8 repaired waymarkers, 1 repaired stile, 1 new bridge, 5 repaired
bridges
The next visit would be in 9 months time
77. Administration and General
77.1 Items for the P&P West Sussex Fire
Brigade, Home Fire Safety Checks, Parking
77.2 Emergency Plan D.Heasman has updated the work carried out by
M.Barrett. There would be more information after Mr.Heasman had
consulted with R.Penn. MSDC
77.3
Parking The problems of parking in the village particularly
around Ashgrove Corner
continues. Enquiries
had been made concerning the suggestion for residents parking only in
this area but a Traffic Regulation Order would need to be obtained and
the Parish Council had been informed it would be unlikely that such an
Order would be granted. The Parish Council had also checked the
possibility of putting in yellow lines but had decided against this
suggestion. At this time no practical solution was forthcoming
A meeting with Metrobus
had yet to be arranged.
The erection of
bollards along part of the Green was being debated but although there
would be visual impact it could be the cost of installation would be
considerably more than possible repairs to the Green.
Parking issues had been
raised with the Police but all villages have such problems.
77.4
Telephone kiosk No special resolution had been received. It
was noted that the cost of
disconnection would be
approx. £386. Mr.S.Elston would talk to the group. Agenda item for
June meeting.
77.5
Housing The Chairman informed the meeting of then Strategic
Housing Land Assessment proposals of site assessment for future housing
and would email a link to website. Comments to the Clerk as soon as
possible.
Cllr.Stewart had
attended a Mid Sussex briefing. The consultative process had been gone
through and although the meeting had been interesting it had not been
decisive
77.6
Freshfield Lane Brickworks Liaison WSCC had asked to be
included in the Liaison Group
77.7
Allotments Now to be called Garden Plots. A meeting had been
arranged with MSDC to discuss the matter on Friday next.
77.8
Farewell to Cllr.Mrs.Margaret Johnson - Cllr.Mrs.Johnson had
advised that she would not be standing again. The Parish Council wished
to record its thanks for all her constant help and for the extremely
efficient and competent way she had dealt with queries and assisted the
Parish Council. The Council sent her all good wishes for the future.
77.9
Fingerposts The papers received from WSCC had been circulated..
The Council preferred the ESCC style post. Sponsorship for the repair
of fingerposts would be sought and the Clerk would seek clarification on
insurance cover for volunteers.
77.10
Village Plan Mr.Jon Martin thanked the Parish Council for its support
and funding. He commented as follows:
(1) If
parishioners were interested in issues they should express their
interest (or complain) but get involved
(2) Where
projects need help, the Parish Council should support and assist if
possible with funding
(3) The Parish Council
should publish its response to the Plan in the:P&P
The Parish Council thanked Mr.Martin and his team
for all their work in producing the Village Plan
The Plan had drawn attention to the following:
More evidence of a Police presence in the village.
Cllr.Stewart will raise this issue at his next meeting with the Police.
More communication from the Parish Council.
Currently items were put in the P&P and where possible on the
Noticeboard. In the future the Council may consider creating its own
website.
Mr.Martin advised he had replied to Mr.Llewhellins
email which had been copied to HKPC.
Cllr.Mrs.Elston would circulate key items from the
Parish Plan for discussion at the next Parish Council meeting.
78. Finance
78.1 Receipts and Payments as listed were
approved and adopted
78.2
Insurance Premium It was agreed to remove cover of all the
seats and to pay the amended premium
78.3
Independent Internal Adviser It was resolved to re-appoint Mr.
Steve Brentnall
78.4
MSALC Subscription It was agreed to pay this subscription
78.5
It was agreed to purchase the Charles Arnold-Baker Local Council
Administration 8th Edition due out in June 2009
79. Reports
New Youth Leader
Cllr.Stewart reported that a new Youth Leader had been appointed on a
temporary contract to the end of term
80. Date of Next Meeting
9th June 2009 at 7.30 p.m.
Meeting closed 9.55 p.m.
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Chairman
Date
HORSTED KEYNES PARISH COUNCIL
Receipts and Payments to 03.06.09
Receipts
P.& H. Owers Fingerpost
contribution
50.00
Cllr.R.Pelling Pavilion
meter
58.00
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108.00
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Payments
D.Body Mowing,
etc.
594.00
Tiscali
20.49
EDF Energy
Pavilion
46.53
PHS Group
Toilets
351.92
ISS Facility Services
Toilets
73.21
MSALC
Subscription
10.00
W.T.Dye Seat
repair
55.00
Admin.Expenses
April
329.80
Broker Network Ltd. Insurance
premium 1545.46
Admin. Expenses
May
379.66
Timpson
Keys
8.00
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3414.07
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