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HORSTED KEYNES VILLAGE
PLAN STEERING GROUP
Minutes of the meeting held
on 11 February, 2008 in the Small Village Hall
Present:
B Dye (BD) K Dye (KD), M Elston (ME), J Kench (JK)
J Martin (JM), L Mulcare (LM), S
Stewart (SS), J Thomas (JT)
- Apologies:
M Davy, A Jones
- Minutes:
Minutes of the meeting on 14 January were approved. LM to send to the
village website.
- Matters Arising/Action
Items: It was noted that the timetable
was slipping slightly but not enough to cause concern at this point.
- Mid-Sussex Core Strategy
SS
had spoken to MSDC who advised that they were happy to make a
presentation to the Parish Council (PC) on the Core Strategy. The PC
did not feel that this would be of value at this time. LM will arrange
for SS to receive the PC copy of the Core Strategy. SS to alert the
HKVPSG if she considers a response to MSDC is appropriate.
- Child Protection Policy
Everyone except SS had received and read the policy. LM confirmed that
there were no queries and the policy was approved. LM to send a copy to
SS.
- Housing Needs Survey (Faustina
Bayo (FB) (AirS) arrived)
·
LM advised that 680 surveys had been
distributed to the village at the end of January. Feedback from Action
in Rural Sussex was that 137 responses had been received in the first
week. This is considered a good response but the rate is likely to slow
down in the second week. The affordable housing exhibition had been
poorly attended on 9 February. The closing date for the survey
responses is 18 February and AirS will collate the data and provide a
report in due course.
·
Tom Warder at AirS had advised JM that
the results of the survey (those which were not confidential) could be
incorporated in the Village Plan.
·
SS mentioned that she had received
feedback that the survey was too long.
- Introduction to the
Questionnaire
JM’s draft introduction was discussed.
- Questionnaire Software
·
ME described the software and made the
following points:
o
Designed to be distributed one per
household with up to six members of the household responding
o
Software permits user to add options
for responses but changes can only be made to questions when they are
output to Word
o
68 questions included so far. Most
could be matched to a question in the software question bank
o
At first glance the questions from the
working groups cover transport and local government well but there is
only one question on education and none on health and social services or
religion
o
No separate youth, business or
voluntary sectors questions included
o
No comment boxes included yet
·
ME distributed draft copies of the
questionnaire.
·
FB advised that experience from other
villages indicates comments boxes should be limited as comments are
difficult to analyse. One survey per household seems to have been
successful in other villages though asking several people to fill in the
same questionnaire does seem to result in “copy cat” responses.
Questionnaires for every person can result in a heavy workload when it
comes to analysis.
·
LM reported on the experience of
Cuckfield Rural and Balcombe in preparing questionnaires and capturing
data. (Details on attached table).
·
The options were discussed and it was
agreed to stick with the idea of one questionnaire for each person. As
a result the UofG software will not be suitable for the data capture and
analysis. However, it was felt that the only real loss would be in
cross-sectional analysis which was less important than getting the best
response by sending every person their own questionnaire.
·
The UofG software can still be used to
produce a consistent list of questions which will be exported into Word
for printing.
·
Data would be returned by the data
processing company on Excel spreadsheets.
It was agreed that the analysis of comments in the responses would be
done by the working groups.
·
It was agreed that each working group
would make sure that its questions were included in the draft
questionnaire in the appropriate form. All comments to be with ME by 21
February so that ME can produce a Word version of the questionnaire in
time for the next meeting.
·
In view of comments on the length of
the Housing Needs Survey (and the Cuckfield Rural questionnaire) it was
decided to limit the number of questions to 50. This number will
include questions requiring comments but exclude the general household
questions.
·
Responding to FB’s remarks about the
need to address health and social services issues, ME agreed to add an
appropriate question from the UoG bank.
- Business Questionnaire
- As the number of recipients
is expected to be fairly small, data capture (and analysis) for the
business questionnaire will be done by LM on an Excel spreadsheet.
- LM will send draft list of
recipients to SG members for additions.
- JM will include a reference
to the questionnaire in the introduction to the main questionnaire to
catch anybody who does not receive a business questionnaire and should
have done.
- Amenity Groups/Voluntary
Organisations Questionnaire
- The Sports, Leisure and
Employment working group had prepared a questionnaire for clubs and
voluntary groups and circulated a copy for comments.
- The SL&E working group will
handle data capture and analysis.
- The list of recipients will
be drawn mainly from the P&P and JM will include a reference to it in
the introduction to the main questionnaire to identify any groups
missed.
- Working Group Reports
– nothing at this point
- Youth Questionnaire
- KD reported that two
questions on the village website had been added following the last
meeting.
- KD read out a draft
introduction which was approved.
- ME will input the youth
questionnaire in the UoG software.
- AOB
JM
reported that as there was no specific news he was not intending to put
anything in the P&P this month.
- Next Meeting
10th March, 7.30pm in the
Small Village Hall
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